Accountant/ Payroll Administrator
Bristol, PA
June 13, 2024

We are growing rapidly and looking for a high energy business-focused and detail-oriented accountant to process bi-weekly payroll for all of our operations and to take charge of all accounting entries related to payroll, benefits, and taxes as well as for statutory compliance reporting related to payroll. This position will also work on non-payroll related accounting tasks including general ledger transactions, bank reconciliations, and other tasks related to the monthly closing process. Currently, annual revenues are in excess of $50 million and rising and we have over 250 employees. The accountant will possess both basic accounting knowledge and specific knowledge and experience in payroll processing, as well as analytic capabilities and systems aptitude to delve into transactions in detail and ensure US GAAP compliant accounting. They will also be responsible for managing and improving payroll functions for all employees.

This position will work closely with the CFO and other members of the finance team. A fast-paced environment and team culture is ideal for a candidate wishing to develop and expand within a dynamic, profitable business. This position requires strong collaborative skills to partner across the organization and will be closely involved in the integration of recent acquisitions and preparations for annual audit.

This individual will be expected to provide tactical financial support and to be able to work independently to post financial entries and to analyze and document costs. While overseeing payroll will be the core responsibility, this position will also have a key role in the monthly reporting process as well as in the preparation of documentation for the annual audit.

This position is one of high visibility within the organization and a successful candidate would be poised for promotion and ongoing career growth.

Key Job Responsibilities:

    • Ensure that employees are paid accurately and timely and that payroll taxes are withheld and remitted properly. This will include taking over payroll for our Canadian subsidiary.
    • Provide information to assist in ensuring that employees have timely access to the correct benefits at the correct bi-weekly deductions.
    • Streamline the Payroll process to improve the flow of information using the system tools efficiently. Participate in the review of the external payroll processing software (I-Solved in the US, ADP in Canada) to ensure we are using all of the features of each system.
    • Have primary responsibility for all financial transactions related to payroll and benefits, including the allocation of wages and benefits, the review and approval of benefit entries, 401(k) contributions, etc.
    • Help maintain the company’s books in compliance with US GAAP and consistently with our bank covenants. Ensure that all transactions are booked in a timely and accurate manner.  This may include, but is not limited to:
      • Cash transactions and bank reconciliations.
      • Accounts receivable and payables.
      • Credit card transactions and controls.
      • Intercompany transactions and consolidation entries.
      • Fixed Asset purchases and depreciation schedules.
      • Inventory and purchasing transactions.
    • Ensure that the company pays appropriate taxes in a timely manner, avoiding penalties and interest.
    • Develop expertise in the functions and features of the Infor Visual ERP system to ensure that the company is using the system correctly and efficiently and help drive consistent use across the organization and deeper use of portions of the system we are not using effectively.
    • Ensure proper documentation is provided to external auditors in a thorough and timely manner and that the internal financial results require no significant adjustments during the audit process.
    • Perform basic accounting functions for other related entities.
    • Identify and champion cost reduction or profit enhancing opportunities across the company.

Job Competencies:

Bias for Action – Has the ability to function at a broad-based, fast-paced high energy environment at a strategic level while driving detailed tactical execution.  Qualified candidates will need to be agile and have the desire to drive improvement throughout the organization.

Oral and Written Communication – Excellent communication skills (written and verbal), has good listening skills, keeps others adequately informed, selects, and uses appropriate communication methods.  Has the ability to build persuasive arguments in support of a position.

Problem Solving – Identifies problems in a timely manner. Gathers and analyzes information skillfully. Develops alternative solutions and makes appropriate recommendations. Resolves problems in early stages. Works well in group problem solving situations.

Business Acumen – Understand business implications of decisions. Conducts cost-benefit analysis. Displays orientation to profitability. Demonstrates knowledge of market and competition. Aligns work with strategic goals.

Systems Experience – Has experience working with the operational and financial aspects of ERP systems to gather and analyze information and the analytic experience to convert data into information.

Planning & Organization – Prioritizes and plans work activities. Uses time efficiently. Plans for additional resources. Integrates changes smoothly. Sets goals and objectives. Works in an organized manner.

Education and Experience:

  • Bachelor’s degree (Accounting) required.
  • One to two years’ experience in accounting role in a manufacturing (preferred) or industrial setting.
  • Experience in payroll processing in an organization with over 100 employees.
  • Excellent organizational and communication skills; both verbal and written. This position will work across the organization.